Invoice to Excel – invoices that become data

InkParse reads invoices and turns them into one checked spreadsheet: Excel (XLSX), CSV or JSON. No templates and no retyping.

How it works

1. Add files. PDFs, scans, phone photos, Word, Excel, TXT or e-invoice XML (KSeF). One invoice, a whole batch, or one file with many invoices – a combined PDF is split into separate invoices automatically.
2. Choose fields. About 30 fields: invoice number and dates, seller and buyer, tax IDs, net, VAT and gross amounts, bank account and more.
3. AI reading. Artificial intelligence reads the chosen fields from every invoice.
4. Checks. Net + VAT = gross, tax ID and IBAN checksums, the Polish VAT white list, duplicates and missing data.
5. Download. One row per invoice, one column per field – a ready Excel, CSV or JSON file.

New accounts get 10 free pages. Open the app or see pricing.

Frequently asked questions

How much does processing an invoice cost?

You pay for pages: Start (50 pages, 19 zł), Standard (200 pages, 59 zł), Office (1000 pages, 199 zł). You get 10 free pages to start. KSeF XML files use no pages.

What counts as one page?

One page of a PDF, one photo, or every started 3,000 characters of a Word, Excel or text file. You see the number of pages before you start.

Is there a subscription? Do pages expire?

No subscription. You buy a package once and use it at your own pace – paid pages do not expire.

Which files can I upload?

PDF, JPG, PNG, HEIC, DOCX, XLSX and XLS, TXT and KSeF XML – up to 10 MB per file. You can add many files at once and mix formats.

Can one file contain several invoices?

Yes. A combined PDF or a scan of several documents is split into separate invoices, and each one gets its own row in the sheet.

Does it work with phone photos and scans?

Yes. A photo in good light is enough, with the whole invoice in the frame. Invoices from different issuers do not need templates.

Which data can I extract?

About 30 fields: number and dates, seller and buyer with tax IDs and addresses, net, VAT and gross amounts, the bank account and more. You tick only what you need.

What does InkParse check?

Whether net + VAT gives gross, the format and checksums of tax ID and bank account numbers, the Polish VAT white list, duplicate invoices and missing data.

In what format do I get the data?

Excel (XLSX), CSV or JSON: XLSX for Excel or Google Sheets, CSV for import into accounting software, JSON for integrations.

What happens to my invoices?

A file stays on our server only while it is processed, and the result at most 20 minutes in memory. We keep no invoice archive.